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FOI and Records Management Fact Sheets

LGMA Presents FOI and Records Management Fact Sheets,

New Resources for B.C. Local Governments


The Local Government Management Association of BC (LGMA) is pleased to present a series of resource documents related to best practices in Records Management and the Freedom of Information and Protection of Privacy. 

These Fact Sheets are an initiative of the LGMA’s Freedom of Information and Records Management Committee, with special recognition to Sophie Loehrich, Records and Privacy Manager, City of Surrey.  They are designed to help local governments navigate common records management and FOI practices.

These Fact Sheets can be tailored for use by local governments in B.C. and cover the following topics:

Records Management

  • Corporate Records Decision Tree
  • Email Decision Tree
  • Transitory Records Decision Tree

Freedom of Information and Protection of Privacy

  • Collecting Personal Information
  • FOI Date Calculator
  • FOI Frequently Asked Questions
  • Fee Estimate Information
  • What Is Involved in a Fee Estimate?
  • FOI Time Extensions
  • Guide to Good Privacy Practices
  • Guide to Using Outlook Calendars
  • Using Personal Email for Business Purposes
  • What is a Privacy Breach?
  • Handling Privacy Breaches
  • Online Consent Guidelines
  • Privacy Impact Assessment Guidelines
  • Responding to an FOI Request for Records
  • What is Reasonable Security?
  • What is Personal Information?

The Fact Sheets are available on the CivicInfo website.

If you have any questions regarding the Fact Sheets please contact: Sonia Santarossa, Program Advisor, ssantarossa@lgma.ca.



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